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Video Game Guide to Data Entry: Hardware

This is the Data Entry Guide for Hardware. For the main guide see the Video Game Guide to Data Entry.

Hardware vs.Platform

This page details how to submit new hardware into the database. The terms "hardware" and "platform" are often used interchangeably, but for the purposes of database management we have had to come up with specific uses and definitions for both. On VGG we use the term "hardware" to refer to any kind of physical component of a computer or other device used for gaming; this includes consoles, controllers, cables, etc. All hardware items in the database are linked to at least one platform entry. "Platform" entries on VGG are used to 'group' related hardware items together. For example: the Xbox console, Xbox controllers, and Xbox cables will all have individual hardware entries that are linked to the Xbox platform.

Hardware Example Image

"hardware" to refer to any kind of physical component of a computer or other device used for gaming; this includes consoles, controllers, cables, etc.

On a hardware entry you will see fields for the hardware type (console, cables, etc.), the manufacturer and the "Platform" to which it belongs/operates with.

Platform Example Image

"Platform" entries on VGG are used to 'group' related hardware items together.

On a platform entry you will see a field labeled "Hardware". This is where you will find a complete list of all the hardware items linked to this platform.

What is covered?

We want to include as many items aimed at video gaming as possible.

What is accepted?
Consoles An electronic device specially made for playing video games by connecting it to a television or other display for video and sound. Includes plug-n-play.
Controllers A device used with games or entertainment systems to provide input to a video game, typically to control an object or character in the game.
Cables Proprietary or non-generic cables.
Add-ons / Accessories Proprietary or non-generic items designed to function with a specific device; such as the e-Reader or Wii Balance Board.
Memory cards Proprietary or non-generic data storage devices.

NOTE: "Non-generic" in this case means it has been manufactured for, and only operates with, a specific platform. For example: SD cards are "generic" memory cards that can be used with any number of devices, ranging from cameras to computers. The PlayStation 2 Memory Card on the other-hand is a "non-generic" memory card that was made for, and only operates with the PlayStation 2 console.

What is excluded?
Non-Gaming Devices Non-gaming devices that happen to play games, such as calculators. Devices like the micro.vs system are fine.
Pinball / Pachinko Machines Coin-operated (coin-op) entertainment machines (including redemption game machines and claw cranes) are not accepted.
Generic Computer Components Items such as cables, external hard drives, keyboards, mice, and so forth that work with multiple computer systems. Items that work only with a specific computer system, such as the Minimig, are fine.
Components from a packaged item Individual pieces from a packaged/boxed item should never be given individual entries, unless the manufacturer produces and sells them individually. For example: the Guitar Hero Drum Set is sold as a complete boxed set. The drumsticks, cymbal pads, drums, and other components included in the boxed set are not sold individually by the manufacturer.
Special Notes
Unlicensed Material Non-official or knock-off items like Mad Catz are accepted into the database.
Single Game Device For devices without exchangeable media, create a new hardware item and then link it to the Single Game Device platform.
Gaming Figures Figures that interact with hardware and alter or unlock new features within a game are accepted into the database. We allow one hardware entry for each figure line and add a new version for each figure.

Create Hardware

To create a new hardware item, select the "Create Hardware" link from the Misc tab of the NavBar. You should see the form pictured below.

The Create Hardware Window

Entry Fields

Primary Name

For the Primary Name, always use the name by which the hardware is best known. List any others in the "Note to Admin" box and we will add them as alternative names. If there is a widely known English name, that name is the one we typically prefer. Otherwise use the native language name.

Release Date

Use the first release date for the hardware, regardless of where in the world it was released. The date can be tricky for obscure or old items. Try to find at least the year of release.

Hardware Category

The hardware category defines what type of item it is. If you can't find a specific category that applies to your hardware item, odds are that "Add-On/Accessory" is what you are looking for. If not, then make a note of it in the "Note to Admin" box section.


Select all of the official manufactures. If the company is not in the database yet you can submit them using the Create Company form.


The description provided should be of reasonable length (i.e. not a sentence long) and describe the key features of the hardware. The description must have an attribution and be formatted properly to ensure that links show up correctly and text configuration on the site is uniform. If you need help, we have a tool that will handle all of the formatting for you. There is a link that can be found on the top of the description box labeled 'Attribution formatting'. Use it and you will save a lot of time.

Descriptions from websites, other than the ones listed below, cannot be used:

  • A Good User Summary - A user written entry is the most preferred.
  • Manufacturer Website - The official website of the item's producer.
  • Manual / Box - Anything taken from the packaging that the item came in.
  • Wikipedia or Wikia - Other websites also using the CC BY-SA license are acceptable.

Special Banner

Knock-off and unlicensed hardware items are allowed into the database. These require that the below banner be added to the top of the description. Copy and paste the code below into the description box:

{| border="1" align="center" width="100%"
| style="background-color:#7744EE; color:#FFFFFF; text-align: center; font-size: 16px; font-weight: bold; padding: 5px 0;" |
| style="font-style: italic; padding: 5px 0;" |
This hardware item is an unlicensed variation or imitation of the [thing=#####].

Create Hardware Version

Similar to video game and character submissions, all hardware items have versions. The release versions on hardware are used to describe major changes in that particular hardware item. This includes both internal construction and substantial external changes.

The Hardware Version Window

What Gets A Release Version?

The following changes should be a release version:

  • Minor upgrades or revisions: Oftentimes the internal changes will be slight and any cosmetic ones pronounced. For example: Online functionality or lack of, a change in the supported output video resolutions, an integrated modem or lack of an internal hard disk drive. You may need to check the model number.
  • Memory or storage difference: For example: the Wii U was sold as either 8GB or 32GB.
  • Region: Only applies to region-locked items.
  • Backwards compatibility or lack of: For example: early models of the original PS3 were backwards compatible with PS2 games. Later models removed the backwards compatibility.
  • Item bundles that receive new or alternate items: For example: a release with a controller included and one without.
  • Different bundled items: Any change in what hardware items, like controllers or cameras, come packaged with the item. Excludes software.

There are innumerable changes that can occur, so it is impossible to list them all here.

What Does NOT Get A Release Version?

  • Color change or skin variant: List them in the version description.
  • Different packaging image or bundled software

What Should Get A Separate Hardware Entry?

  • Complete redesign or revision: A total overhaul of the original hardware item. For example: the PS3 and PS3 Slim.

Entry Fields

Name and Primary Name

There is no set format for hardware version names. The name you use for a version should make it clear how this version is different from all the others. Such as:

  • Power or storage capabilities.
  • Number of buttons.
  • If it was released in "generations" or "editions" use that or a model number.
  • For packaged items that were released with and without certain items or features - list those.


The description field is not marked as "mandatory", but treat it as if it is. Listing what makes this version different from the others is crucial. Include the model number if it applies and details about all the important internal and external changes or alterations.

Release Date

Use the first release date for the hardware regardless of where in the world it was released. The date can be tricky for obscure or old items. Try to find at least the year of release.

Hardware Manufacturer

This is for who produced the item. If the company is not in the database yet, you can submit them using the Create Company form.


What country this version was sold in. This is only relevant if the hardware item is region-locked.

Create Platform

Platform entries are typically handled by the admins!

If you wish to propose a new one, feel free to contact an admin, post in the forums, or enter it yourself. Be prepared to argue its case and possibly have the entry declined.

When Should a New Platform Be Submitted?

All platforms within the database are displayed under the "Add Platform" tab when entering a video game. Naturally we don't want to clutter this area and only include platforms that support a sizable collection of games.

All platforms display on the "Create Video Game" form

A new platform should NOT be submitted for:

  • Any pre-built PC.
  • Console or other device with a small or moderate game selection.
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